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Procure to Pay

Success Story: Senior Residential Living

Optimizing the Procurement Process with Determine

The Goals

  • Establish the procurement process
  • Track financial results
  • Control spend
  • Manage budget impacts

The Challenges

Prior to implementing Determine, DOMITYS was using only an accounting system that did not provide the ability to monitor purchase volumes or limit budget overruns. The procurement process, though defined, was not adhered to, making it difficult to control expenses by benefitting from negotiated prices.

Because the company was achieving strong growth with purchasing volume increasing, Domitys wanted a solution that would enable it to control spend, optimize and drive procurement processes and manage suppliers. Functions that were all being managed manually by the procurement department.

Due to our strong, rapid development we had a growing need to control the volume of purchases. We were therefore looking for an operational solution that was intuitive and could be deployed quickly.”

— Laetitia Morice, Purchasing Director, DOMITYS

Case Study - Domitys video

The Solution

After assessing the needs and drafting the specifications, DOMITYS established a benchmark to consult and review the main procurement solution providers in the market.

The Determine Cloud Platform was chosen for its flexibility and easy-to-use interface, which enable:

  • Fast implementation
  • Autonomous configuration that supports DOMITYS as the company grows and its processes evolve
  • Rapid and global adoption by residence- and headquarters-based users

The Determine team is also an essential component:

The Determine team worked with us from the kick-off phase and workshops until deployment and training.”

— Laetitia Morice, Purchasing Director, DOMITYS

The Results

The functional scope of the DOMITYS implementation now includes procurement, invoicing, supplier information management, financial and budget management, and spend analysis.

The ease of configuration of the Determine Cloud Platform made it possible to meet the multiple objectives of DOMITYS. By automating the entire procurement process, the company now has visibility and control over all expenses, budgets, suppliers and contracts managed on the platform.

Overall Benefits:

  • Procurement leverages the platform to manage suppliers, collaborate with operational staff and manage spend
  • Financial controllers have real-time view of group spend, are are also more proactive in improving processes with better budget control
  • Accounting has been able to optimize the closing process and reduce processing time
  • Operational teams have access to an ergonomic solution that simplifies procurement processes. The time saved allows them to refocus on their core business: providing services to seniors

More information about DOMITYS

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