Procurement

Expectations have never been higher for savings, compliance, risk management and process efficiency. Companies are looking to procurement for value creation and strategic initiatives. Our solutions suite will drive your results—and influence—all the way to the c-suite.

Q: What steps or stages are included in the procure-to-pay P2P process?

There is no single universal model of what constitutes procure-to-pay, but a good working model of the purchasing “lifecycle” starts with catalog management before moving on to purchase requests, contracts, request-for-quotes RFQ, purchase orders PO, receipt, e-invoicing, accounts payable AP and payments.

Q: How does Purchase Order PO automation improve the procurement process?

A digital automated requisition-to-PO-to-supplier workflow provides an audited and validated process that eliminates any errors caused my manual inputs. With automated PO creation you always know what format the POs are in, that they’re completed correctly and exactly where they are in the approval process in real time.

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FAQs
Benefits
Process
Case Studies
Research & Resources
Blogs

Beyond transactions: Procurement as an
enterprise strategy.

Global supply chains are getting more complex and dynamic. Gain greater control over spend with our industry-leading cloud procurement technology. Take full advantage by encouraging user buy-in to improve compliance, and to suppress mavericks spend. End-to-end modular configurability empowers users across your enterprise with deeper, more advanced capabilities and practical tools, customized to your needs.

Procurement's Top Challenges of 2017

22%

Lack of procurement mandate

35%

Challenges in aligning processes and systems

44%

Staff/Talent constraints

46%

Budget constraints

Source: Ardent Partners

Gartner P2P
Magic Quadrant
June 13, 2016

"Determine scored No. 1 for "Out-of-the-Box" Procure-to-Pay Functionality in the 2017 Gartner Magic Quadrant."

FAQs

What is procurement software?

Procurement software is a software as a solution SAAS platform that enables an organizations to automate it’s entire purchasing processes, from catalog management to requisitions, purchase orders (PO), invoicing, payments and more. Also called procure-to-pay (P2P) solutions, these tools replace many if not most manual processes with workflow automation. This eliminates many manual errors, streamlines the purchasing function, helps to control spend and increase savings and mitigates the chance of maverick (off-contract) spend.

What steps or stages are included in the procure-to-pay (P2P) process?

How does Purchase Order (PO) automation improve the procurement process?

What is procurement contract compliance, exactly?

By embedding the contract creation process directly integrated as part of the procure-to-pay continuum, you greatly simplify the managing of purchases against approved catalogs, pricing, volume, delivery terms and other contract details. That enables you to better track spend against budgets as well as control maverick (off-contract) spend. What’s more, with certain contract types you can configure permissions that allow users to ignore approval workflows for requisitions and POs, for instance if you have repeat or recurring orders on a regular basis.

Is supplier management considered part of the procure-to-pay process?

While most procurement teams have some sort of formalized supplier management structure in place, P2P technology can also play a critical role by simplifying how suppliers can upload and manage catalogs, submit RFQ bids, update certifications and – very important to them – streamline the PO / Invoicing / Payments process. Anything that makes it easier for suppliers to sell to your organization is considered good supplier relationship management.

What are the advantages of e-invoicing in the procurement cycle?

Automating the invoicing process significantly reduces operational costs and increases efficiency while making invoicing faster, more accurate and fully compliant. Eliminating manual errors also gives you vastly increased invoicing capability and flexibility by simplifying invoice matching and the identification of matching mode details — how the supplier invoice has been matched and how the invoice has been created. In essence, automation takes any guesswork and delays out of the cycle so the whole process is accelerated, freeing people up to add strategic value or focus on resolving exceptions.

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Spend Matters SolutionMap eProcurement Determine
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"Determine's ability to support complex, global e-procurement configurations (including multi-ERP integration, cross-border, accounting and related scenarios) make it attractive for multinational firms."

Drive adoption, control spend and capture savings
across users, devices and locations.

End-to-end modular configurability empowers users across your enterprise with deeper,
more advanced capabilities, out-of-the-box or built to your needs.

Purchase Requisition: Time is money – save both.

Catalog Management: Go from catalog to cart faster.

The easier the purchasing experience, the simpler it is to ensure users purchase compliantly and get the right items at pre-approved prices and discounts. Our Google-like internal/external catalog search experience and easy-as-Amazon shopping with easyCART keeps everyone on-contract. Built-in supplier collaboration tools allow them to maintain real-time catalog content updating.

Multi-Catalog Versioning
Tiered Pricing
Amazon Integration
Item Attribute Management
Classification Mapping

Determine Online Store : Catalog Management made easier.

The Determine Online Store is an Open Catalog Interface (OCI) developed to allow SAP SRM customers (and other ERPs) to rapidly deploy a best-practice catalog management solution and offer users an intuitive, Google-like search experience combined with an e-commerce buying experience.

Punch-out Catalog Management
Items Imported Using an Excel Template
Real-time Catalog Content Updating with a Dynamic Edit Validation Process
Custom Catalog Access-Based on User Profile

For more information, download our brochure.

Request for Quote (RFQ): Use competition to drive down costs.

Purchase Order Automation: Replace errors with efficiencies.

Go digital with more accuracy, an automated requisition-to-PO-to supplier submission workflow provides an audited and validated process that eliminates the potential for error. Automated purchase order creation you never have to guess what format the POs are in or whether they’re completed correctly. Electronic submission through the Determine Business Network means communication is fast, seamless and efficient.

Automatic Requisition to PO Creation
Purchase Order Creation Assistance
Blanket PO Processing
PO Modification Management
Purchasing Dashboard

Procurement Contract Compliance: Control spend and maverick buyers.

An embedded contract integration process simplifies managing against catalogs, tracking usage and controlling maverick spend. Improved management of blanket contracts allows users to cover a wide range of products and services identified in a contract. Those with permissions can ignore approval workflows for requisitions and POs, and skip the traditional three-way match associated with typical purchases.

Blanket Contracts
Contract Expiry
Recurring Contract Management

Time Tracking Management: Improve time management efforts.

As service economies becomes more mature, companies need specialized skills that require outsourcing and subcontracting. To simplify the complexity of services procurement and contingent labor management, we integrate the process functionality into your procurement solution. Manage time tracking for internal and external invoicing for contingent labor needs with timecard management, embedded rate cards and candidate evaluations.

Time-Sheet Submission & Approval
Services PO Matching with internal/external activity reports
Internal/external re-invoicing

Receipt & Dispute Management: Maximum compliance, minimum disruption.

Suppliers are a critical part of doing business. Managing those relationships means having processes in place that optimize receipt compliance and enhanced PO matching with authorized users for better flow and reduced costs. It also requires having dispute procedures in place that focus on identifying and managing issues before they happen, and quick resolution when they do.

Rules-Based Auto & Manual Receipts
Partial/Over Receipt Management
Multi-Step Receiving with Approval
Receiving Rating with Return Management
Payment Validation
Three-Way Matching
Automated service receiving

From catalog to payment, Determine Procurement
simplifies the entire process.

Procurement is a group of processes running in series and/or parallel from both goods and services to order/payment processing. By automating every step and capturing the data generated for analysis later, your process becomes effective, efficient and seamless.

Procurement Process Managed in Determine Cloud Platform

Determine Procurement Process Management Chart

"Determine’s ability to support complex, global e-procurement configurations (including multi-ERP integration, cross-border, accounting and related scenarios) make it attractive for multinational firms."

Spend Matters Vendor Summary Report E-Procurement SolutionMap Q2 2017

Case Studies

What is the biggest cause of maverick spending at your company?

42%

Impatience, unwillingness to comply with procurement process

25%

Unplanned items needed (emergencies, etc.)

23%

Unique, one-off purchases

10%

Off-catalog items needed

Other

Source: 2016 ProcureCon Indirect East Benchmarking Report

Research & Resources

Blogs

A three-part look at the day-to-day of
managing Services Procurement.

Platform-powered
procurement transformation.

The Accelerating Rise of
Cloud Platforms

Ready to procure cost savings, spend control and c-suite influence?

Procurement is just one of the many integrated modular solutions running on the Determine Cloud Platform. By adding more as your needs and company grow, you’ll achieve exponential capabilities — all with a seamless experience.

Why Determine

Our Holistic Approach

Individual solution insights, big picture view; only we give you both. End-to-end source-to-pay and contract management solutions, Business Process Management engine, advanced analytics, Open API and business network combine full visibility with total control.

Our Pedigree

Our 40+ collective years of pioneering experience provide you with a heritage of innovation and unparalleled depth of capabilities. Determine is truly unique. No other firm out there today can boast the same level of collective experience in strategic sourcing, contract management and procure to pay.

Industry Recognitions

There’s a lot riding on your initiatives, and you want someone with a reputation for getting things done. Recognized by leading analyst firms including the Gartner Magic Quadrant, Forrester Wave and others, we provide you with absolute confidence of solutions that have been vetted by both industry pundits and practitioners.

Our Solutions

Unmatched scalability, configurability, agility. Our suite of source-to-pay and contract management solutions become truly your own through customized applications and seamless integration with whatever systems you’re running.

Our Technology

At the heart of our solutions is the Determine BPM Engine. From enhanced security to dynamic workflow, application integration, audit trail and more, it’s the most powerful tool for you to turn business process complexity into simple competitive advantage.

Our People

We’re a pioneering industry leader because of our people and their unprecedented knowledge base. Many as former practitioners in the field, we know source to pay and contract management best practices better than anyone because we developed them. Just ask the leading companies that turn to us.